Posted by Zoe Geoffrion , on Sep, 2016
Handling leave and leave requests is an inevitable part of every business. However, it can be time consuming, confusing and frustrating for everyone involved if it is not managed well. This is especially true of manual or paper management systems, which quickly devolve into chaos. To counteract these issues, an employee leave management system is essential. It has countless benefits that will improve not only your organization, but also its atmosphere.
1. Increased Visibility for all Team Members
Installing a leave management system doesn’t just assist the human resources department but also assists management and employees. Good, comprehensive software will allow employees to view how many leaves they have taken, how many are approved, and how much they have left, all in one place. This knowledge allows employees to better handle their own leaves. Failing that, it allows managers to see their employees’ leaves, and let them know if they are taking too many or too little.
Managers can also look ahead to when their employees have requested for a leave, and see if there are going to be time periods when many people would be out. This can influence not only decisions about which leave requests to accept, but also decisions about when projects should be completed. Leave management software creates a transparent workplace for everyone, keeping all members of your team honest and aware.
2. Increased Adherence to Leave Policy
Leave policy can be difficult to keep track of, and even more difficult to adhere to when doing so requires getting into paper records or excessive spreadsheets to view your leave history. A leave management system can alleviate these issues. Many of these systems will display minimum and maximum leave days or hours, and other basic leave regulations. Having the rules for leave in the same place that you view your leave makes it infinitely easier to track. Having the rules on display raises awareness to employees and to managers if you are well under your leave minimum or nearing your leave maximum. It can also assist with more complicated procedures, like medical or maternity leave.
3. Increased Awareness of Small Infractions
Many leave management systems also work as attendance trackers, and keep track of smaller issues like late arrivals and early departures. It can be easy to overlook things like half days when counting time off, so having a leave management system to display them is extremely helpful. In addition, it can help employees become aware if they are consistently late or having other difficulties before the time comes for a warning from the reporting manager.
An employee leave management system eliminates the need for endless files of paper or poorly organized spreadsheets. It saves the human resources department a great deal of time and stress, and simplifies the leave procedure for employees and management. These improvements lead to a better, more efficient and more transparent office space for everyone.